For each oral presentation, there will be a 15 min time slot (12 min for the presentation + 3 min for discussion). In order to allow the audience to switch rooms between sessions, the chairs of each session will be asked to keep a strict time management. Please make sure your presentation stays within the given time frame!
Keynote talks comprise 30 min (+ max 10 min of discussion).
Please arrive at your session room at least 15 min in advance of your session. This will give you time to meet with your session chair and familiarise with the setting. One of our conference volunteers will be available to support the session and assist with the technical setup.
Technical information
All the speakers presenting on Monday are requested to submit their presentation by Friday 29.08.2025, 09:00 am
All the other speakers please upload your presentation until 09:00 am 1 day before the day of the presentation, e.g. if you present on Wednesday morning, submit your talk by Tuesday morning!
Please submit the presentation online, via the following link provided by our IT service provider, who will take care of the IT-related conference arrangements.
See the instructions here in the PDF File.
Format: All presentations should be saved either in Microsoft PowerPoint (pptx format preferred) or as a PDF file in 16:9 format (full read/write permissions).
File name: Please use the following file name format: Day of the presentation_session number_ talk number_name author.pptx, i.e., Monday_SN01_T01_Smith.pptx You will find the number for your presentation in the letter of acceptance and in the book of abstracts.
Please note: Due to the very large number of talks, we cannot answer any individual questions related to the upload or quality of presentations. A brief technical check will be performed with each presentation, and we will contact you in case of any issues. Should you have any questions or concerns, please approach the IT Desk at the conference venue in person.
Each session room will be equipped with a projector and integrated Windows computer (Win11 Business 24H2). There will be no Macintosh computer, and it is not possible to use your own laptop! Please make sure that your PowerPoint presentation can run on a Windows computer and prepare a PDF to be sure.
Laser pointers will be provided for each session.
Instructions for Posters
Poster sessions are an important part of this conference. There will be a total of 2 scheduled poster sessions during the conference Tuesday and Thursday.
Poster competition
PhD, MSc or BSc student can take part in the poster competition – A mailing will be sent out to all poster presenters with the request to sign up until 10 August for all those who like to take part at the poster competition. All attendees will be prompted to vote for their favourite poster via Whova, and the three most voted for posters will each win a prize.
Poster Submission
Please bring your own poster printed for the poster session.
The Boards will be numbered and labelled with your poster Number.
There will be information on site to help locate your poster placement.
Poster set-up and take-down
The exhibition hall is open for poster presenters from Monday morning at 9:30. Due to the large number of posters we have scheduled 2 poster sessions. You will either be entitled to hang up the poster Monday and Tuesday or Wednesday and Thursday depending which session your poster is submitted to. E.g. if you submitted a poster for session 1 which runs Tuesday, you are entitled to hang up your poster Monday and Tuesday until 19:00. If you submitted a poster to session 2 which runs Thursday, you are entitled to hang up your poster Wednesday and Thursday. On Thursday, all posters should be removed by 19:00 until the end of the conference on Thursday. Posters that are not removed by Thursday 19:00 will, unfortunately, have to be disposed of.
Mounting your poster on the poster board
with magnets will be supplied by the organisers.
Size of your poster:
Each poster presentation will be allocated one display board. The dimensions of the poster should be in A0 portrait format (120 cm high and 85 cm wide).
